PREAMBLE

ARTICLE 1: (GENERAL PROVISIONS)

1. Proclamation of Name
2. Motto
3. Emblem
4. Supremacy of the Constitution
5. Principles
6. Aim and Objectives
7. Membership
8. Dress Code and General Discipline

ARTICLE 2:   (THE EXECUTIVE)

9. Executive Powers
10. Composition of the Executive Council
11. Functions and Duties of Executive Officers
12. Collective Responsibility

ARTICLE 3:   (STANDING COMMITTEES)

13. Standing Committee
14. Functions and Composition of Standing Committee

ARTICLE 4:   (ELECTORAL PROVISIONS)

15. Electoral Commission
16. Composition of Electoral Commission
17. Functions of Electoral Commission
18. Election of Electoral Officers
19. Duration of Electoral Commission
20. Accountability
21. Electoral Guidelines
22. Eligibility

ARTICLE 5: (AUXILIARY PROVISION FOR ELECTORAL COMMISSION)

23. Executive Council Election
24. Swearing in Ceremony
25. Tenure of Office
26. Electoral Petition Committee
27. Certificate of Merit

ARTICLE 6:  (AUXILIARY PROVISIONS FOR ELECTED OFFICERS)

28. Vacancy
29. Resignation
30. Suspension and Removal of Officers
31. Re-instatement of Officer Previously Suspended

ARTICLE 7  (SPECIFIC PROVISIONS)

32. Constitutional Matter
33. Point of Order
34. Standing Order
35. Recognition at Meetings
36. Mode of Address
37. Decorum
38. Motion
39. Voting
40. Order of Proceedings
41. Suspension of Provisions

ARTICLE 8:  (MISCELLANEOUS PROVISION)

42. Amendment
43. Constitutional Review Committee
44. Interpretation

ARTICLE 9:  (CONGRESSIONAL MEETING)

45. Congress
46. Quorum
47. Congressional Sittings

SCHEDULE I (OATH OF OFFICE AND OTHER MATTERS)

1. Oath of Office
2. Banker
3. Authorized Signatories to the Association
4. Change of Signatories
   

PREAMBLE

We, the members of National Association of Public Administration Postgraduate Students (NAPAPS) of the Department of Public Administration, Obafemi Awolowo University, Ile-Ife, having firmly and solemnly resolved: to live in unity and harmony as one indivisible and indissoluble body under God, dedicated to the promotion of Public Administration postgraduate students’ solidarity.

And, to provide a constitution for the purpose of promoting good governance and welfare of all postgraduate students in the Department of Public Administration of the Obafemi Awolowo University, Ile-Ife, on the principle of Justice, Fairness and Professional ethics. And for the purpose of consolidating the unity of all Public Administration postgraduate students in Nigeria, do hereby, enact and give to ourselves the following constitution.

ARTICLE I (GENERAL PROVISIONS)

S.1       PROCLAMATION OF NAME

Public Administration students of Obafemi Awolowo University shall form and belong to one indivisible and indissoluble body called THE NATIONAL ASSOCIATION OF PUBLIC ADMINISTRATION POSTGRADUATE STUDENTS,OBAFEMI AWOLOWO UNIVERSITY, ILE-IFE, CHAPTER.

Hereafter refers to as NAPAPS and its members shall be referred to as “Great NAPAPSITE(S)”.

S.2       MOTTO

The National Association of Public Administration Postgraduate Students motto shall be “meaningfully contribution to good governance of Nigeria”.

S.3       EMBLEM

Our Emblem shall be a Royal Blue colour taped around the logo of OAU and designed with special character of governance.

S.4       SUPREMACY OF THE CONSTITUTION

(i)         This constitution is supreme and its provision shall be bidding on all members of the association.

(ii)        The constitution shall be amended or replaced only in accordance with its provision

(iii)       Any other law that is inconsistent with the provisions of this constitution, shall to the extent of its consistency be regarded as null and void

 

S.5       PRINCIPLES

NAPAPS in pursuit of the aims and objectives stated in section 6 below shall act in accordance with the following principles;

• Consultation with members and lecturers in the Department
• Democracy as expected of every civilized society
• Intellectual analysis of issues in other to promote understanding
• Eradication of act(s) of indiscipline such as promotion of disorder, physical conjunction and such other acts could be seen as unbecoming of a future diplomatic leader.

S.6       AIM AND OBJECTIVES

(i)         To represent the overall interest of the Public Administration postgraduate students of the Department of Public Administration, Obafemi Awolowo University, Ile-Ife, on all matters

(ii)        To promote, guide and protect the interest of members on all matter.

(iii)       To mobilise members for the purpose of self-development, skill acquisition, intellectual and cultural enhancement.

(iv)       To contribute our noble Quota to the stability, growth and development of Nigeria.

(v)        To organise social gathering for member such as welcome and end session parties

(vi)       To undertake any activities deemed necessary for the advancement of the association.

(vii)      To ensure the upliftment of the name of the department in whatever manner the association may deem fit.

(viii)     To foster unity, promote understanding and ensured sustainable relationship among the members of the association.

(ix)       To promote welfare of NAPAPSITES

S.7       MEMBERSHIP

(i)         All postgraduate students of the Department of Public Administration, Obafemi Awolowo University, Ile-Ife, Nigeria, shall be a registered and financial member of NAPAPS

(ii)        Without prejudice to (i) above, all Public Administration postgraduate students must pay association’s dues ANNUALLY.

(iii)       Honourary member may be conferred by the 2/3 majority of the Congress on deserving lecturer/Alumnus in Public life that has shown positive interest in the affairs of the association and the Department in general.

(iv)       Without prejudice to (iii) above, the nomination for Honourary membership shall be made by the President in consultation with the Executive Council.

S.8       DRESS CODE AND GENERAL DISCIPLINE

The National Association of Public Administration Student shall:

(i)         Be in formal dressing from Monday to Wednesday and decent casual dressing on Thursday and Friday.

(ii)        With respect to (i) above, any dress code contrary to the provision shall stand punishable by not being allowed to stay in class, shall return home immediately to redress and report to the lecturer every day of the week.

(iii)       Vandalisation of the department’s property of any kind by individual(s) or collective action of the class in case of a cover-up to find the perpetuator of the act, the individual or the class shall be liable for the repair of the damaged property.

ARTICLE II (THE EXECUTIVE)

S.9       EXECUTIVE POWER

(i)         The executive power of the Association is hereby vested in the executive council, and subject to the provisions of this constitution, such power may be exercised by members of the executive council either directly or through offices subordinate to them.

(ii)        The Executive powers of the Association shall extend to the maintenance of this constitution and all matters, except as otherwise stated, to make executive rules and regulations.

S.10     COMPOSITION OF THE EXECUTIVE CONCIL

(i)         The President

(ii)        The Vice President

(iii)       General Secretary

(iv)       Assistant General Secretary

(v)        Financial Secretary

(vi)       Treasurer

(vii)      Public Relation Officer

(viii)     Director of Social

(ix)       Up to four (Optional) Ex-Officio

 

S.11     FUNCTIONS AND DUTIES OF THE EXECUTIVE OFFICERS

(i)         PRESIDENT

The President Shall

(a)        shall be the first member of the association and head to both the executives and association.

(b)        Shall represent or delegate to executive member(s) the authority to represent the association in any official engagement within and/or outside the university

(d)       present the association budget and Supplementary budget to the Congress

(e)        summon all executive meetings and Congresses in consultation with the General Secretary and preside over such meetings

(f)        shall be responsible for the co-ordination of activities of the other members of the Executive council.

(g)        shall have power to refer disputes and matter(s) burdening on indiscipline of any member of the executive council to the Congress.

(h)        shall be the first signatory to the Association’s bank accounts

(i)         shall maintain decorum during executive meetings and congresses in accordance with the Standing Orders

(j)         shall not vote at any meeting except when there is a tie.

(k)        shall preside over executive and congressional meetings

(l)         shall discharge any other duties that are reasonably incidental to his office.

(l)         shall be addressed at meetings and other official engagements as “Mr. President”

(ii)        VICE PRESIDENT

(a)        Shall cooporate and assist the President in the execution of his duties

(b)        Shall act for the President in his absence or if he is incapacitated or impeached

(c)        Shall be responsible for the welfare of the quest of the association.

(d)       Shall be the chairperson of the Academic Committee.

(e)        Shall coordinate under the supervision of the executive the orientation program      for fresh students

(f)        Shall be responsible for the recommendation of registration of student’s societies, clubs and organizations within the association to the appropriate university organs

(g)        Shall discharge all such duties that are reasonably incidental to his office.

 

(iii)       THE GENERAL SECRETARY

(a)        Shall conduct and deal with all official correspondence of the association

(b)        Shall summon meetings of the executive and congress on the order of the President

(c)        Shall keep minutes and records of such meetings in (b) above

(d)       Shall give notice of all general and executive meetings at least 24 hours prior to      the meetings except on emergencies.

(e)        Shall see to the registration and renewal of the registration of the association with the student affairs office.

(f)        Shall in consultation and with the approval of the executive council compile a comprehensive report of the activities of the executive for that session and present same to the Congress.

(g)        Shall discharge all such duties that are reasonably incidental to his office.

(iv)       ASSISTANT GENERAL SECRETARY

• Shall assist the General Secretary in the discharge of his duty.
• Shall act in the stead of the Secretary General in all duties.
• Shall perform all other functions as directed by the Congress and/or Executive Council

(v)        THE FINANCIAL SECRETARY

(a)        Shall co-ordinate the collection of annual dues, donations and all monies on behalf of the association.

(b)        Shall work with the President to prepare and submit annual budget to the Congress.

(c)        Shall ensure that all receipt issued are serially numbered for proper auditing.

(d)       Shall keep detailed account of income and expenditure of the Association and make account books of the association available when necessary.

(e)        Shall submit (d) above to the Audit Committees as at when demanded.

(f)        Shall be a member of some committee for financial advice.

(g)        Shall hand over all the financial books and all monies received on behalf of the Association to the Treasurer within 24 hours of such collection.

(h)        Shall be one of the signatories to all financial matters of the association.

(i)         Shall keep receipt showing expenditure and issue receipt for the income of the association.

(j)         Shall perform any other duties that are reasonably incidental to his offence.

 

(vi)       TREASURER

(a)        Shall be the custodian of the Association’s money

(b)        Shall accept all money from the financial secretary and deposit such in the Association’s bank account not later than 2 working days after such collections are made.

(c)       Shall make payment on behalf of the Association as approved by the executive and obtained receipt for such payment.

(d)       Shall keep the Association’s bank passbook(s)/cheque book

(e)        Shall keep the impress account of N1000 at a time subject to proper accountability.

(f)        Shall be one of the signatories in all financial matters of the Association.

(g)        Shall assist the financial secretary in preparation of the Association budget and      other financial statement.

(h)        Shall perform any other duties that are reasonably incidental to his office.

(vii)      PUBLIC RELATION OFFICER

(a)        Shall be responsible for the publicity of all Association’s activities within and outside the university.

(b)        Shall make available to the President all publicity work for record purposes.

(c)        Shall liaise between the members and recognized professional bodies especially in matters relating to the student’s registration.

(d)       Shall be the chairman of Editorial Committee/board

(f)        Ensure that the notice of congressional meeting is out at least 3 days to the date of the meeting or congress

(g)        Make release with a view at correcting any erroneous impression held by any person or group of persons against any member of the association for purpose of shaping good image of the association.

(h)        Shall perform any other duties that one reasonably incidental to his office.

(viii)     DIRECTOR OF SOCIALS

(a)        Shall be the chairman of Social Committee

(b)        Shall be responsible for all social activities of the association.

(c)        Shall promote the association’s culture and social heritage.

(d)       Shall arrange and coordinate all excursions and tour undertake by the association.

(e)        Shall perform any other duties that are reasonably incidental to his office.

 

(ix)       EX-OFFICIO

• Shall be appointable on the recommendation of President for approval by the Congress.
• Shall attend meetings of the Executive Council as members.
• Shall be respectable members of the Association who are capable of adding value to the proceedings of the Executive Council

1. 12 COLLECTIVE RESPONSIBILITY

(i)         Members of the Executive council shall be collectively responsible for the official decisions and activities of the council and shall be answerable to the Congress.

(ii)        Nothing in this constitution shall prevent any officer from being liable for his individual culpable act(s) or omission(s) in the performance of his duties for which he is elected, as may be determined by the Congress.

ARTICLE III (STANDING COMMITTEES)

1. 13 STANDING COMMITTEE

            The following are the standing committee of the Association.

(i)         Social Committee

(ii)        Academic Committee

(iii)       Fund Raising Committee

(iv)       Audit Committee

(v)        Editorial Committee

S.14     FUNCTIONS AND COMPOSITIONS OF THE STANDING COMMITTEE

(i)         SOCIAL COMMITTEE

(a)        Shall be 3-member committee

(b)        The Director of Socials shall be its chairman

(c)        The committee secretary shall be elected by its members

(d)       Shall be responsible for organizing the association’s week, welcome ceremony for fresh students and all social activities of the association.

(ii)        ACADEMIC COMMITTEE

(a)        Shall be a 3-member committee from all levels

(b)        The Vice President shall be its chairperson

(c)        The committee secretary shall be elected by its members

(d)       The welfare Director shall be its member

(e)        Shall see to the academic wellbeing of every member of the association

(f)        Shall in collaboration with the executive council, organize seminar, symposium workshop relating to overall academic development of members.

(g)        Without prejudice to the provisions of this section, members many request for the assistance of any member what they (members) deem fit to be competent enough.

(iii)       FUND RAISING COMMITTEE

(a)        The President shall be its chairman

(b)        The Financial Secretary shall be its member

(c)        The Treasurer shall also be its member

(d)       Shall be in charge of raising fund

(e)        All monies raised shall be paid directly to the association bank account.

(iv)       AUDIT COMMITTEE

(a)        Shall be a 3-member committee

(b)        Its formation shall be at a Congress.

(c)        Shall make available its report at the last Congress of the Association

(d)       Without prejudice to (b) above, this appointment shall be subjected to the approval of the Congress.

(g)        Shall have a lecturer as its external body.

(v)        EDITORIAL COMMITTEE

(a)        Shall be a 3-member committee

(b)        The PRO shall be its chairman

(c)        Shall be responsible for the regular education and information publications and that of official Journal of the Association

(d)       Shall organise political debates for aspirants in conjunction with the Electoral Commission.

ARTICLE IV (ELECTORAL PROVISIONS)

S.15     ELECTORAL COMMISSION

There shall be an Electoral commission responsible for the conduct of NAPAPS election.

 S.16    COMPOSITION OF ELECTORAL COMMISSION

The Electoral commission shall consist of three electoral officers.

S.17     FUNCTIONS OF ELECTORAL COMMISSION

(i)         It shall be responsible for the conduct of elections into the Executive Council.

(ii)        It shall screen members intending to contest for electoral position

(iii)       It shall educate electorates and candidates vying for elective post on the details of electoral procedures.

1. 18 ELECTION OF ELECTORAL COMMISSION

(i)         The Executive Council shall conduct the election of Electoral Officers

(ii)        With respect to sub section (i) above, the method of voting shall be by raising of hands

(iii)       The members of the Electoral Commission shall within themselves elect the chairman and secretary.

(iv)       The Election of the members of Electoral Commission shall be held at least a week before the last Congress.

S.19     DURATION OF THE ELECTORAL COMMISSION

(i)         The Electoral Commission shall be officially constituted the day ban of election campaign is lifted.

(ii)        It shall stands dissolved immediately after the swearing in of members of the Executive Council.

S.20     ACCOUNTABILITY

(i)         The Electoral Committee shall submit detailed electoral activities including how money were spent to the Executive Council, through the President.

S.21     ELECTORAL GUIDELINES

(i)         Voting shall only be allowed upon the production of an OAU student identity card, or any other means of identification as a Postgraduate Student of The Department of Public Administration, Obafemi Awolowo University, Ile-Ife.

(ii)        There shall be no solicitations of votes at the election venue or anywhere else in the day of the elections.

(iii)       Intimidation of voters by a candidate or his agents shall be prohibited

(iv)       Elections shall be by secret ballot

(v)        No candidate shall engage in any form of campaigns before the ban on election campaign is lifted.

(vi)      Whoever is found in breach of any of the above electoral guidelines and regulation            shall be disqualified by the Electoral Commission.

(vii)      Reasonable price of forms into elective offices are to be fixed at the discretion of Electoral Commission.

(viii)     A candidate who has not paid his dues at least two weeks to elections stands disqualified.

(ix)       Any candidate found guilty of examination malpractices or any criminal offence    shall stand disqualified from contesting in an election.

(x)        Where only one aspirant is vying for a position, such person shall be returned unopposed.

S.22     ELIGIBILITY

(i)         Every financial member of Public Administration shall be eligible to be voted for provided that as at the time of election, candidates contesting for the post of:

(ii)        Without prejudice to any other part of the constitution, only financial members shall be allowed to vote

(iii)       A dismissed or removed officer of the Association shall not be eligible to contest any association election until after 1 academic session.

(iv)       Serving member(s) aspiring for ant post shall resign such appointment at least 2 weeks before election.

(v)        No person shall be qualified for election if;

(a)        He has been indicted for embezzlement of the Association’s fund

(b)        He has been found guilty of dishonesty or fraud

ARTICLE V (AUXILIARY PROVISIONS FOR ELECTORAL COMMISSION)

S.23     EXECUTIVE COUNCIL ELECTION

The Election of Executive Council shall hold not later than two weeks after the lifting of electoral ban.

S.24     SWEARING IN CEREMONY

(i)         The swearing in ceremony shall be organised by the Electoral Committee not later than one week after the election of the Executive Council.

(ii)        The Head of Department (HOD) or his/her representative, shall swear in the President who shall in turn swear in members of the Executive Council.

S.25     TENURE OF OFFICE

Without Prejudices to any part of the constitution tenure of all office holders shall two consecutive semesters.

S.26    ELECTORAL PETITION COMMITTEE

(i)         There shall be 3-member commission, 2 from each class with the exception of part one which shall be one.

(ii)        It shall be officially constituted at the last Congress

(iii)       The President shall appoint members of the commission ratified at a Special Congress

(iv)       The Committee shall hear and decide:

(a)        All cases on election malpractices and irregularities

(b)        Any question as to whether not any person has been arbitrarily dismissed.

(c)        Any question as to whether or not an electoral officer has been arbitrarily dismissed

(v)        The decision of the committee shall be by simple majority voting at the meeting

(vi)       The committee shall publish its findings on the notice board within 2 days subject to the advice of the staff adviser.

S.27     CERTIFICATE OF MERIT

The Certificate of Merit shall be issued to certified officer(s) of the Department authorised by the Head of Department and President of the Association.

ARTICLE VI (AUXILIARY PROVISIONS FOR ELECTED OFFICERS)

S.28     VACANCY

An office shall be declared vacant if:

(i)         The office holder resigns his appointment; or

(ii)        The office holder is impeached or removed

S.29     RESIGNATION

(i)         Any executive members who wishes to be relieved of his duties shall tender a letter of resignation giving at least 3 weeks’ notice to the Executive Council.

(ii)        The Executive Council shall before deciding on the resignation refer such purported resignation to an investigative committee which shall be set up by the Executive Council for the purpose for appropriate recommendation.

S.30     SUSPENSION AND REMOVAL OF OFFICERS

(i)         Any Executive officer of the Association shall be removed from office if a mention for removal is supported by 2/3 members of the Congress voting provided a quorum is formed.

(ii)        If a notice in writing signed by not less than 30 members of the Association is given Head of Department that an officer be investigated so as to ascertain whether he is guilty of misconduct in the performance of the function of his officer. This shall be debated in the Congress to be called by the President with 2/3 majority vote for resolution.

(iii)       An officer may also be removed on the basis of the finding the investigating committee.

(iv)       An officer stands suspended during the investigation process of his office.

S.31     REINSTATEMENT OF OFFICERS PREVIOUSLY SUSPENDED

Where the committee reports that allegation has not been proved, no further deliberation shall be taken in respect of the matter and the officer(s) shall be reinstated to office.

 

ARTICLE VII (SPECIFIC PROVISIONS)

S.32     CONSTITUTIONAL MATTERS

(i)         Notwithstanding any provision to the contrary a member shall pronounce “Constitutional Matter” which must be heard forthwith.

(ii)        Constitutional matters shall be raised only when a process/speech or acts of any member or the entire Congress is deemed inconsistent with a citable section of this constitution or standing order.

(iii)       In line with sub section (i) above, the cited section of the constitution must be immediately read aloud to the hearing of Congress.

(iv)       Subject to section 46(i) above, any constitutional matter previously raised shall not be entertained after such matter has been resolved by the Congress.

S.33     POINT OF ORDER

(i)         A point of order when raised, must be heard at all times except during the act of voting and shall deal with the conduct of the meeting.

(ii)        It shall concern matters as:

(a)        Indecorum

(b)        Intention to refer to standing order and/or clause of the constitution.

(c)        Violation of standing orders

(d)       Introduction of a matter not relevant to the question under consideration.

S.34     STANDING ORDER

(i)         A member shall stand when speaking and shall address the President and the Congress. If 2 or more members arise at a time, the President shall determine to whom precedence shall be given.

(iii)       Debates must be limited to the immediate pending questions. The President shall rule out of order anyone who fails to adhere to the subject under discussion.

(iv)       A member shall not speak more than on the same motion or amendment. The mover of an original motion shall reply to the debate, on the motion and in the reply shall limit himself to answering statement or argument made in the course of the debate.

S.35     RECOGNITION AT MEETINGS

(i)         A person shall stand to address the Congress only when the President recognises his raised hand.

(ii)        Bearing the above, all members shall remain seated and calm.

S.36     MODE OF ADDRESS

(i)         A member shall stand before addressing the Congress except the President who may sit down for the same.

(ii)        Such a member shall then proceed with his address by saying “Mr. President”, (Mention his name) and then proceeds to the address proper.

S.37     DECORUM

(i)         No foul language (abusive, insulting, vulgar etc) shall be used on any member during the course of a Congress.

(ii)        Such foul language(s) which has been inadvertently used shall be caused to be withdrawn immediately with unreserved apology to the affected person(s).

S.38     MOTION

(i)         Original Motion:

(a)        All motions duly signed shall be submitted in writing to the President not later than 3 days before a sitting.

(b)        All motions shall appear on the order paper of the meeting on the day they are to be discussed.

(c)        A motion that has been moved and second shall not lapse unless the mover is absent from the meeting at the time the motion is being tabled for debate.

(d)       Any motion raised in which a part of this constitution is to be altered if passed must be supported by two third (2/3) majority, provided quorum is formed.

(ii)        Motion without Notice:

(a)        Motion withdrawing a motion

(b)        Motion to adjoin the meeting

(c)        Motion that the question be now put

(d)       Motion to adjoin meeting to specific date

(e)        Motion to introduce any new business deemed important

(f)        Motion to reverse the decision of the Speaker/resident or Chairman other than an point of order

(g)        Motion to limit or extent time of debate

(h)        Motion to alter the agenda of business

(i)         Motion to postpone consideration of a motion to a define time

(j)         Motion to refer matter to committee

(k)        Motion to suspend standing order or a clause of the constitution.

S.39     VOTING

Unless the Congress decides otherwise where voting shall be by secret ballot, voting shall normally be by showing of hands and every Congress person is entitled to one vote at a time.

S.40     ORDER OF PROCEEDINGS

            Declaration

(i)         The presiding officer shall declare the sitting open when the quorum has been specifically satisfied.

Adoption and Amendment of the Agenda

(ii)        The agenda shall be open to amendment with the consent of a simple majority of members at a sitting/congress after which it shall be adopted following no further amendment. Any amendment shall take the form of re-arrangement of items etc. and shall affect fundamental issues only.

(a)        School Anthem

(b)        Minutes of last sitting

(c)        Correction, amendment and adoption of last minutes

(d)       Endorsement of adoption of last minutes by the President.

(e)        Matters not separately stated on the agenda

(f)        Main business on the agenda

(g)        Any other business (AOB)

(h)        Adjournment

S.41     SUSPENSION OF PROVISIONS

(i)         A section of this constitution may be suspended by at least 2/3 majority of the Congress members provided that quorum is formed

(ii)        Upon the suspension of such section, a working order shall be adopted by at least 2/3 majority of the Congress.

(iii)       Such a working order shall remain binding for a period of not more than 6 weeks   during which it shall be considered for amendment.

ARTICLE VIII MISCELLANOUS PROVISIONS

S.42     AMENDMENT

(i)         This constitution may be amended by the Congress upon resolution to do so, passed by at least 2/3 majority of members of the Congress.

(ii)        Any proposed amendment of the constitution shall be sent in writing to the President at least a week before the Congress and to furnish every member of the House with a noticed of the Amendment at least 24 hours before the sitting.

(iii)       In respect of the above sub-sections, amendment shall be to:

(a)        Leave out words

(b)        Leave out words and insert or add other words

(c)        Insert or add other words

S.43     CONSTITUTIONAL REVIEW COMMITTEE

(i)         An ad-hoc committee shall be constituted for the purpose of constitutional amendment.

(ii)        The constitutional Review Committee shall comprise 3 members

S.44     INTERPRETATION

(i)         Interpretation of any part of this constitution shall be by the President and area(s) of fundamental conflict shall be resolved by the Congress through a motion supported by simple majority of members present and voting provided they form a quorum.

(ii)        In this constitution unless it otherwise expressly stated or implied by the constitution:

(a)        All masculine pronoun includes feminine

(b)        Officers of the Association refers to all elected or appointed members in one official capacity or the other.

(c)        Associations election include all original elections and bye-election

ARTICLE I (CONGRESSIONAL MEETINGS)

1. 45 CONGRESS

(i)         The General Assembly of all members shall thereafter be called Congress

(ii)        It shall be the supreme decision-making body.

(iii)       Shall take decision on all matters referred to it by executive body on all matters it deems fit as capable of uplifting the Association.

(iv)       The Convening power of any congressional meeting shall be on the                                                 prerogative of the President.

(v)        Without prejudice to (iv) above:

(c)        If the President fails to comply after 48 hours of any emergency, all other members of the Executive Council combined shall have the power to do so.

1. 46 QUORUM

Not less than 10 financial members of the Association with the presiding officer shall form a quorum in any Congress.

1. 47 CONGRESSIONAL SITTINGS

(i)         The Congress shall meet at least once in a semester

 

SCHEDULE I  (OATH OF OFFICE AND FINANCIAL MATTERS)

S.1       OATH OF OFFICE

(i)         An oath of office shall be administered by the Head of Department on the President as follows:

“I ……(Name)………do solemnly declare to abide by all rules and regulations of the Association as stated in the constitution. I pledge to uphold the name of the Association in its sanctity and sanity, to work for its glory, honour, upliftment and development and not to use the office for self-enrichment, rather a service to humanity. So help me God.

(ii)        The President shall administer the same to other members of EXCO

S.2       BANKER

The banker(s) of the association shall be the commercial bank(s) approved by the congress.

S.3       AUTHORISED SIGNATORIES TO THE ASSOCIATION

(i)         All financial documents of the Association shall be signed by two signatories. The signatories to the association’s bank account, cheques and other financial documents shall be:

(a)        The President

(b)        General Secretary

(c)        The Financial Secretary

(d)       The Treasurer

(ii)        The order of signatories shall be (a) above and any of either (b) or (c) or (d) for all financial documents.

 

S.4       CHANGE OF SIGNATORIES

Signatories to the associations’ bank account shall be subject to the following procedures at the end of term of office of the existing Executive Council at any particular session:

(i)         The President along with other signatories shall write the association’s banker(s)    informing them of the expiration their term of office and introduce the new      signatories immediately thereof.

(ii)        The association’s passbook and/or cheque books and other documents shall            therefore be handed over to the new executives.

(iii)       They shall therefore be authorised to operate the account in compliance with the    provisions of the constitution.